First Supply is seeking a skilled Office Coordinator to assist the Regional Accounting and Operations Manager and Branch Manager with day-to-day Human Resources, Accounting and Administrative duties.  An excellent Office Coordinator is, above all, customer service focused, organized and great with communication. Looking for someone that is comfortable working with people and able to carry out accounting and administrative duties with accuracy, attention to details and urgency.

This is an exciting opportunity! First Supply value your opinion, helps you reach your goals, and makes it easy for you to maintain a work-life balance. Start your career today and have fun while doing it!

• Assist in answering incoming calls for branch and/or region
• Greets visitors and directs them appropriately
• Sort and process all incoming and outgoing mail
• Assist in providing orientation to new employees
• Ensure accuracy of wage and hour information in Ceridian Dayforce
  • Enter corrections into the timecard system
  • Prepare and submit biweekly hours report for payroll
• Assist with accounting functions for the branch/region
  • Balance ledger accounts including bank reconciliation, inter-company cash transfer account, promotional account, house operation account and cash account
  • Maintain and monthly reconcile the petty cash account
  • Work with the Credit Manager to reconcile/collect major accounts receivable
  • Credit Card functions including credit card processing, tendering, POAs, Journal Entries
  • Maintain vendor PO records and work with the team to resolve any inaccuracies
  • Code and submit paperwork and expenses for accounts payable
  • Code and submit shipping invoices
  • Monitor and collect on employee purchase accounts
  • Provide back-up for routine billing both direct and inter-company direct
• Ensure all office equipment is installed properly and maintained in proper working condition and that required inventory is present for continued operation
  • Order necessary supplies of paper, labels, printer ribbons and other office and computer supplies
  • Maintain security and telecommunication systems
• Obtain and supervise repair and maintenance contracts for the building
• Maintain conference and/or training room calendars
• Coordinate staff meetings and trainings, counter days and promotional outings as directed by the Manager
• Other duties as assigned by the RAOM, Branch Manager, Operations Manager & Regional General Manager

• Experience in general office/clerical work and multi-line telephone system
• Experience in Accounting (preferred)
• Computer knowledge and skills particularly with Microsoft Office and Excel and the ability to learn First Supply LLC's business system
• Demonstrated organizational skills 
• Ability to read, speak, understand and write English 
• Ability to add, subtract, multiply and divide all units of measure  
• Attendance on a regular and consistent basis

About First Supply

First Supply® is a leading main channel wholesale distributor providing industrial customers and building contractors with an extensive line of products and services. First Supply features manufacturer product lines in the plumbing, heating, air conditioning, builder, waterworks, pump/well & septic, industrial and municipal markets. Headquartered in Madison, Wisconsin, First Supply has more than 700 employees in 29 operating facilities serving Wisconsin, Minnesota, Iowa, Illinois and Michigan UP. The company has over $100 million in inventory and over $400 million in annual sales. 

First Supply also owns and operates 18 Kitchen & Bath Stores in 5 midwestern states under the Gerhard's Kitchen & Bath and Kohler Signature Store brands. Gerhard's is the largest, most versatile kitchen & bath store in the upper Midwest. We offer a huge variety of kitchen and bath choices from contemporary to traditional styles, along with service you won't find anywhere else. The Kohler Signature Stores are a kitchen and bath showroom that provides a distinguished Kohler experience where designers and homeowners can get hands on with hundreds of products, exclusively from the Kohler brands!

First Supply LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.